We want every Girls Trip to feel exciting, organized, and stress-free. The information below outlines how trips work, what’s included, and the policies that help keep everything fair and smooth for everyone involved. While these policies are firm, communication is always encouraged — I am happy to work with participants whenever possible to find reasonable solutions.

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Booking & Deposits

What does my deposit cover?

Your deposit secures your spot on the trip and allows planning, reservations, and coordination to move forward. Deposits contribute toward accommodations, planning fees, and non-refundable vendor commitments.

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Are deposits refundable?

No. Deposits are non-refundable.
However, if your spot is filled by another participant, I am happy to refund payments received to the extent that funds are recoverable. Refunds are not guaranteed and depend on replacement.

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Can I transfer my spot to someone else?

Yes. Spot transfers are allowed with organizer approval. The new participant must complete all required forms and agree to all trip policies. Any fees charged by vendors for name changes or transfers are the responsibility of the original participant.

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What if I can no longer attend?

If you choose to withdraw:
    •    Your deposit remains non-refundable
    •    Payments already made remain non-refundable unless your spot is filled
    •    You remain responsible for outstanding payments unless a replacement participant is secured

If you anticipate issues, please communicate early — I will always try to help explore reasonable options.

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Payments & Financial Policies

Payment Plans

Payment plans are offered for convenience. By selecting a payment plan, you agree to:
    •    Make all payments on time
    •    Communicate proactively if a payment issue arises

Missed or unpaid installments may result in forfeiture of your spot. Payments already made remain non-refundable.

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All Sales Are Final

Due to the nature of group travel planning:
    •    All payments are final
    •    No returns, refunds, or exchanges are guaranteed
    •    Chargebacks or payment disputes violate these terms

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Chargebacks & Disputes

Initiating a chargeback or payment dispute:
    •    May result in removal from the trip
    •    Requires repayment of any associated fees
    •    Does not void these policies

If you have concerns, please reach out directly first — I am always open to discussion.

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What’s Included & Not Included

What’s included?

Each trip varies, but typically includes:
    •    Shared accommodations (unless otherwise stated)
    •    Planned group activities
    •    Trip coordination and itinerary planning
    •    Pre-trip communication and group support

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What’s not included?

Unless explicitly stated:
    •    Flights
    •    Travel insurance
    •    Meals
    •    Personal expenses
    •    Passport or visa fees

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Are event or race tickets included?

Tickets are included only if stated on the individual trip page. Ticket pricing, seating, and availability may change based on vendor terms.

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Passport & Travel Documentation Policy

Passport Responsibility

All participants are solely responsible for securing valid travel documentation.

Passports must:
    •    Be valid for the entire duration of the trip
    •    Meet destination-specific requirements, including minimum validity beyond the return date (often 6 months)
    •    Be in good physical condition (not damaged, expired, or altered)

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Visas & Entry Requirements

Participants are responsible for:
    •    Confirming visa or entry requirements
    •    Completing applications accurately and on time
    •    Carrying printed and digital copies of all required documents

I am not responsible for denied boarding, denied entry, delays, or additional costs related to documentation issues.

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Failure to Meet Travel Requirements

If a participant is unable to travel due to:
    •    Missing or expired passport
    •    Incorrect documentation
    •    Visa denial or entry refusal

No refunds will be issued, and I assume no liability for missed flights, accommodations, or activities.

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Lost or Stolen Passports

I am not responsible for:
    •    Lost or stolen passports
    •    Replacement costs or embassy appointments
    •    Resulting travel disruptions

Participants are strongly encouraged to keep physical and digital copies of important documents.

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Travel Insurance & Risk Acknowledgment

Travel insurance is strongly recommended. I am not responsible for:
    •    Illness, injury, or personal emergencies
    •    Weather disruptions
    •    Missed flights or delays
    •    Third-party cancellations

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Itinerary Changes

Itineraries are subject to change due to availability, safety concerns, weather, or group needs. Any changes will be communicated promptly.

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Conduct & Group Expectations

Trips are designed to be positive, respectful group experiences. I reserve the right to remove any participant whose behavior is disruptive, unsafe, or disrespectful. In such cases, no refunds will be issued.

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Organizer Cancellation

If I must cancel a trip due to insufficient participation or unforeseen circumstances:
    •    Refunds will be issued only for funds successfully recovered from vendors
    •    Non-recoverable costs are excluded from refunds

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Important Disclaimer

These trips are independently organized and are not affiliated with Formula 1, F1 teams, drivers, circuits, or sponsors unless explicitly stated.

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Communication & Flexibility

I truly want every participant to have an amazing experience. While these policies exist to protect everyone involved:
    •    Open communication is encouraged
    •    Early notice allows for more flexibility
    •    I am always willing to discuss options and work toward reasonable solutions when possible

That said, all final decisions regarding trip management, refunds, and accommodations rest with the organizer.

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Acknowledgment

By submitting a deposit or payment, you acknowledge that:
    •    You have read and agreed to all policies listed above
    •    You understand the financial and travel responsibilities involved
    •    You accept the inherent risks of travel
    •    You agree to abide by all trip guidelines and decisions